A welcome worthy of your VIP guests
Organise delegations, companions and VIPs, give each group its own entrance and zone, and follow every arrival as it happens.
Every guest in their place, on time
From arranging groups to the moment of arrival, your team knows who is coming and where to receive them.
01Zones and entrances for each group
Split the venue into zones, decide who enters each one, and follow how full it is live.
- A majlis for VIPs
- A set capacity per zone
- Each zone’s occupancy, live
02Delegations and companions
Every guest with their group and companions, and an entry pass that shows their zone.
- Guest groups with their own invitations
- Companions for every guest
- Entry passes by group
03Every arrival, as it happens
Your reception team knows who arrived, when and to which zone, so every welcome is on time.
- Arrival log by time and zone
- A reception team on the ground
- An attendance report afterwards
Protocol tools
Protocol groups
Arrange your guests in groups, each with its own invitation, pass and zone.
Delegations
Add a whole delegation, with its head and companions.
Entrances and zones
An entrance and zone for each group, with a capacity you set.
Name badges
Name badges printed by group for every guest.
Trained reception staff
An on-site team that welcomes your guests in Riyadh, Jeddah and Dammam.
Live follow-up
A dashboard showing arrivals and occupancy as they happen.
How we work with you
- 1
Tell us about your occasion
The date, the venue, the groups and roughly how many guests.
- 2
We arrange groups and zones
We prepare the groups, entrances, passes and invitations with you.
- 3
We welcome your guests with you
Our team is on the ground while you follow every arrival live.
More from Hayak
Let’s arrange the welcome for your next occasion
Contact our team and we’ll prepare an offer that suits your occasion.